The College of New Jersey

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Academic Related Concerns

Academic Probation Assistance

Probation, Dismissal, and Academic Standing Policy
This policy is a comprehensive outline that defines a student’s academic standing
and probationary status, and underlines the College’s academic dismissal policy.

Disability Support

Disability Support Services – Roscoe West, Room 121
Disability Support Services (DSS) collaborates with students, faculty, staff and guests to advance access within the campus community and to further extend both the mission of The College of New Jersey and the mission of the Office of Institutional Diversity, Equity & Inclusion to persons with disabilities. As part of this effort, DSS promotes an awareness of disability as a facet of diversity with underpinnings of collaborative efforts being rooted in social justice.

General Academic Resources

Center for Student Success – Roscoe West Hall, Suite 131
The Center for Student Success is a supportive network aimed at providing students with academic assistance to strengthen their overall scholastic performance.

To schedule an appointment with CSS for any academic coaching or supplemental advising, click here: bit.ly/cssadvise.

Tutoring Center – Roscoe West Hall, Suite 101
The Tutoring Center provides services that facilitate TCNJ Students’ learning and persistence as they meet academic challenges throughout their academic careers. In-person sessions are organized one-to-one or in small-group sessions by scheduled appointment or drop-in.

Incomplete Course(s)

Incomplete and In-Progress Grade Policy
This Policy provides the rationale for when grades of I (Incompletes) and IP (In
Progress) may be assigned.

Leave of Absence / Withdrawal

Dean of Students Office – Brower Student Center, Suite 220
The Dean of Students (DOS) Office provides students with services to foster their academic development and aid in their collegiate success. DOS office includes Title IX, Student Conduct & Off-Campus Services, Dispute Resolution and TCNJ Cares
Phone: 609-771-CARE (2273)

Involuntary Health or Safety Withdrawal Policy
The purpose of this policy is to describe the criteria and procedural standards
for an involuntary health or safety withdrawal (withdrawal) of a student from
The College of New Jersey. This policy is reserved for those circumstances when
other supports and resources have been exhausted, or the risk of harm or
impediment to the operations of the College are so significant that an
involuntary withdrawal is necessary to preserve the health or safety of an
individual student or community, or the educational mission of the College.

Office of Records and Registration – Green Hall, Room 112
The Office of Records and Registration maintains and provides a variety of scholastic information needed to monitor academic progression and degree completion.
FOR LEAVE OF ABSENCE OR WITHDRAWAL INFORMATION, please go to: https://recreg.tcnj.edu/student-withdrawal-process/.

Withdrawing from the College Policy
This policy outlines the process for a student’s withdrawal from the College.

Presidential Tuition Credit Appeal

To submit a Presidential Tuition Credit Appeal, please click here and select option 04.

A Presidential Tuition Credit Appeal is an appeal for a percent refund of tuition & fees following a withdrawal from all courses in the semester for which the student is appealing for. All applicants should be aware that while you may seek a semester refund of all tuition and fees not previously refunded, the committee may recommend the grant of any percentage of refund based on consideration of the factors set forth in these guidelines. Final amounts may be adjusted by Financial Aid and Student Accounts to adjust for loans, grants, and scholarships awarded. Room and board is not considered as part of the Presidential Tuition Credit request.

The College strongly encourages students and parents to obtain tuition insurance. More information can be found at: https://studentaccounts.tcnj.edu/insurance/tuition-refund-insurance/.

A student cannot appeal for a tuition refund from single and/or select courses from a semester.

The deadline for all Presidential Tuition Credit Appeal’s is 90 days after finals grades have posted for the semester that is being appealed.

If there are extenuating circumstances preventing you from submitting a Presidential Tuition Credit Appeal within the 90 day deadline, please contact TCNJ Cares in the Dean of Students office at 609-771-2780 or care@tcnj.edu. Meeting a Special Circumstance condition does not guarantee a Presidential Tuition Credit.

Meeting an acceptable special circumstance condition allows the Behavior Intervention Team (BIT) to review all pertinent data supporting the special circumstance. The existence of a special circumstance, however, does not guarantee that the requested relief will be granted. TCNJ Acceptable Special Circumstance Conditions needed to request relief:

The special circumstances must have occurred within the semester for which the request for a Presidential Tuition Credit is being sought.

All requests must to be made within ninety (90) days of the conclusion of the semester for which relief is being requested.

To initiate a Special Circumstances request, please review the acceptable conditions that will be considered for review, below:

  • Significant and persistent documentable health and wellness related conditions that directly impact a student’s ability to attend and/or complete course work (if accommodations can mitigate the situation, students should work with the Office of Disability Support Services)
  • Loss of a parent and/or caregiver
  • Significant and unforeseeable circumstances Hospitalization for mental health related concerns
  • Participation in a Partial or Intensive Outpatient Program

TCNJ Unacceptable Special Circumstance Conditions:

  • Health and wellness concerns that can be resolved through accommodations offered with the Office of Disability Support Services Credit card or other personal debt problems.
  • Failure to abide by withdrawal deadlines.
  • Short term health and wellness related concerns that can be supported through The College’s withdrawal deadline.

If your circumstances fall within the listed reasons to request relief, please submit the completed Presidential Tuition Credit Form with the required documentation.

Note that the ability to request relief does not guarantee that the requested relief will be granted.

The committee meets once a month to review all requests. All Presidential Tuition Credit Appeals are heard by the Behavior Intervention Team (BIT). BIT includes College staff from the Dean of Students Office, Counseling and Prevention Services (CAPS), Academic Affairs, Campus Police Services, Student Health, Student Conduct, Financial Aid, and Records & Registration. The Behavior Intervention Team will review each request for the following criteria:

Positive Considerations: Self-help seeking behavior. The extent to which the student has demonstrated, by actions or plan, a commitment to addressing the circumstances precipitating her/his withdrawal.

Examples may include:

  • self-selecting to be evaluated by a health care provider;
  • committing to a therapeutic plan; o committing to a recommended health care regimen;
  • committing to other healthy coping mechanisms; and/or
  • committing to resolution of any outstanding conduct or legal proceedings.

The extent to which the student has demonstrated, by actions or plan, a commitment to pursuing accommodations (if applicable and appropriate) to support her/his successful return to campus.

Examples may include:

  • Investigating and contemplating a change in academic plan or major;
  • Establishing an affiliation with Disability Support Services;
  • Investigating and contemplating a reduction in course load;
  • Undergoing an evaluation by a health care professional regarding the ability to be successful as a member of the residential community; and/or
  • Committing to take advantage of other College resources such as the Career Center, Center for Student Success, academic advising, student employment, tutoring center, etc.

Negative Considerations.  The extent to which the student has engaged in behavior that is a violation of College policy or law, placed the community at risk, or created a substantial disruption to pedagogy or services.

Examples of applicable policies may include:

  • Student Conduct Code;
  • Title IX Policy;
  • Academic Integrity Policy; and/or
  • Computer Access Agreement.

The extent to which the student has previously received a Presidential Tuition Credit. Absent extraordinary circumstances, a student may be eligible for a Presidential Tuition Credit only one time.

The extent to which the circumstances leading to the Presidential Tuition Credit request occurred after a deadline established in the College Withdrawal Policy (i.e., the more time that passes after the deadline) may weigh in favor of a negative recommendation.

The extent to which the student could feasibly salvage the academic term by taking an “incomplete” grade with her/his professor and then finishing the work at a later date.

The extent to which the student was able to attend class and successfully complete coursework for the academic term.

PLEASE NOTE: 

A complete Presidential Tuition Credit Appeal consists of the following three (3) components; (1) a letter, (2) a chronological timeline, and (3) corresponding documentation. BIT will only see Presidential Tuition Credit Appeals that are complete with all three (3) of the aforementioned components. If you do not submit all three parts of the request, your Presidential Tuition Credit Appeal will not be seen by BIT. Below you will find more information on each component of a complete Presidential Tuition Credit Appeal :

A Letter – students submitting a Presidential Tuition Credit Appeal must submit a letter that states the request, which is a Presidential Tuition Credit Appeal, the percent refund of tuition & fees (50%, 75%, or 100%) and the semester for which the student is appealing. Students must make Presidential Tuition Credit Appeal within 90 days of grades posting for the semester in which they are making their appeal. The letter should include what circumstances prevented you from withdrawing from your courses within The College’s tuition refund schedule deadlines. All refund schedule deadlines can be found on The College’s academic calendar, which may be viewed here: https://tcnj.pages.tcnj.edu/academics/academic-calendars/.

A Chronological Timeline – students submitting a Presidential Tuition Credit Appeal must provide a chronological timeline with all relevant dates of circumstances that prevented the student from withdrawing from courses prior to the deadline. Many students will provide these dates in “bullet-point format.” This document must be submitted separately from the letter.

Corresponding Documentation – students submitting a Presidential Tuition Credit Appeal must provide corresponding documentation to verify circumstances listed in their letter and on their timeline that prevented the student from withdrawing from courses the tuition refund schedule deadlines. This documentation can include treatment verification, appointment dates, discharge documentation, obituaries, letters of support from on-campus offices such as Disability Support Services or CAPS, and other documentation that seems to fit. BIT meets on a monthly basis to review all Presidential Tuition Credit Appeals. Depending on the volume of appeals and when your is submitted, it may take anywhere from 1-2 months to receive the outcome for your appeal. The decision is final, and the Presidential Tuition Credit Appeal process is not designed to take place of other appeal processes at The College (i.e. academic dismissal appeal). Once a decision has been made, a letter will be sent to your TCNJ email account with the outcome of your appeal request.

Retroactive Withdrawal Appeal

To submit a Retroactive Withdrawal Appeal, please click here and select option 03.

The College of New Jersey authorizes the Behavior Intervention Team (BIT) to use professional judgment, on a case-by-case basis, for students with “special circumstances” that affect a student’s ability to withdraw from The College within the applicable dates provided by the academic calendar. BIT is authorized to hear requests for Retroactive Withdrawals.

 A Retroactive Withdrawal is an exception to The College of New Jersey’s withdrawal policy (http://policies.tcnj.edu/policies/digest.php?docId=9049) that sets forth the withdrawal timeline and the percentage of financial refund that a student shall receive based on the date by which a student withdraws.

The College offers tuition insurance (https://studentaccounts.tcnj.edu/insurance/tuition-refund-insurance/) which protects the investment a family has made in a student’s education in the event a student withdraws during a semester because of illness, injury, or other emergency.  This coverage supplements the College refund policy by ensuring reimbursement for tuition, housing and other payments if you withdraw for a covered reason during the semester. Prior to a request for a Retroactive Withdrawal, students are required to obtain all available benefits from the tuition insurance plan.

Special circumstances may be considered when there are exceptional factors that may have affected a student’s ability to withdraw during the College’s timeline (https://tcnj.pages.tcnj.edu/academics/academic-calendars/).  All requests for Retroactive Withdrawals shall be made within ninety (90) days of the conclusion of the semester for which relief is being requested.

 BIT shall make reasonable recommendations or decisions that support the intent of these guidelines. Recommendations for Retroactive Withdrawals are forwarded to the College Provost, whose decisions are final. There is no additional appeal process for either decision.

A Retroactive Withdrawal Appeal is an appeal for retroactive “WD” grades for all courses in the semester for which the student is appealing for. A student cannot appeal for retroactive “WD” grades for single and/or select courses from a semester. If a student submits a Retroactive Withdrawal Appeal application, it will be understood that the student is appealing for retroactive “WD” grades for all courses in for the semester being appealed. 

The deadline for all Retroactive Withdrawal Appeal applications is 90 days after finals grades have posted for the semester that is being appealed. If there are extenuating circumstances preventing you from submitting a Retroactive Withdrawal Appeal application within the 90 day deadline, please contact TCNJ Cares in the Dean of Students office at 609-771-2780 or care@tcnj.edu.

 

Meeting a Special Circumstance condition does not guarantee a Retroactive Withdrawal.

Meeting an acceptable special circumstance condition allows the Behavior Intervention Team (BIT) to review all pertinent data supporting the special circumstance. The existence of a special circumstance, however, does not guarantee that the requested relief will be granted.

TCNJ Acceptable Special Circumstance Conditions needed to request relief:

The special circumstances must have occurred within the semester for which the request for a Retroactive Withdrawal is being sought.  All requests must to be made within ninety (90) days of the conclusion of the semester for which relief is being requested.

 To initiate a Special Circumstances request, please review the acceptable conditions that will be considered for review, below.

  • Significant and persistent documentable health and wellness related conditions that directly impact a student’s ability to attend and/or complete course work (if accommodations can mitigate the situation, students should work with the Office of Disability Support Services)
  • Loss of a parent and/or caregiver
  • Significant and unforeseeable circumstances
  • Hospitalization for mental health related concerns
  • Participation in a Partial or Intensive Outpatient Program

TCNJ Unacceptable Special Circumstance Conditions:

  • Health and wellness concerns that can be resolved through accommodations offered with the Office of Disability Support Services
  • Credit card or other personal debt problems
  • Failure to abide by withdrawal deadlines
  • Short term health and wellness related concerns that can be supported through The College’s withdrawal deadline

If your circumstances fall within the listed reasons to request relief, please submit the completed Retroactive Withdrawal Appeal Form with the required documentation.  Note that the ability to request relief does not guarantee that the requested relief will be granted. The committee meets once a month to review all requests.

All Retroactive Withdrawal Appeals are heard by the Behavior Intervention Team (BIT). BIT includes College staff from the Dean of Students Office, Counseling and Psychological Services (CAPS), Academic Affairs, Campus Police, Student Health, Student Conduct, Financial Aid, and Records & Registration.

The Behavior Intervention Team will review each request for the following criteria:

 Positive Considerations

 Self-help seeking behavior. The extent to which the student has demonstrated, by actions or plan, a commitment to addressing the circumstances precipitating their withdrawal.  Examples may include:

  • self-selecting to be evaluated by a health care provider;
  • committing to a therapeutic plan;
  • committing to a recommended health care regimen;
  • committing to other healthy coping mechanisms; and/or
  • committing to resolution of any outstanding conduct or legal proceedings.    

 

The extent to which the student has demonstrated, by actions or plan, a commitment to pursuing accommodations (if applicable and appropriate) to support their successful return to campus.  Examples may include:

  • Investigating and contemplating a change in academic plan or major;
  • Establishing an affiliation with Disability Support Services;
  • Investigating and contemplating a reduction in course load;
  • Undergoing an evaluation by a health care professional regarding the ability to be successful as a member of the residential community; and/or
  • Committing to take advantage of other College resources such as the Career Center, Center for Student Success, academic advising, student employment, tutoring center, etc.

 Negative Considerations

 The extent to which the student has engaged in behavior that is a violation of College policy or law, placed the community at risk, or created a substantial disruption to pedagogy or services.  Examples of applicable policies may include:

  • Student Conduct Code;
  • Title IX Policy;
  • Academic Integrity Policy; and/or
  • Computer Access Agreement.

 The extent to which the student has previously received an administrative withdrawal.  Absent extraordinary circumstances, a student may be eligible for a retroactive withdrawals only one time.

 The extent to which the circumstances leading to the retroactive withdrawal request occurred after a deadline established in the College Withdrawal Policy (i.e., the more time that passes after the deadline) may weigh in favor of a negative recommendation.

 The extent to which the student could feasibly salvage the academic term by taking an “incomplete” grade with their professor and then finishing the work at a later date.

 The extent to which the student was able to attend class and successfully complete coursework for the academic term.  

A complete Retroactive Withdrawal Appeal consists of the following three (3) components; (1) a letter, (2) a chronological timeline, and (3) corresponding documentation. BIT will only see Retroactive Withdrawal Appeal applications that are complete with all three (3) of the aforementioned components. If you do not submit all three parts of the application, your Retroactive Withdrawal Appeal will not be seen by BIT. Below you will find more information on each component of a complete Retroactive Withdrawal Appeal:

  1. A Letter – students submitting a Retroactive Withdrawal Appeal must submit a letter that states the request, which is a Retroactive Withdrawal Appeal, and the semester for which the student is appealing. Students must make Retroactive Withdrawal Appeals within 90 days of grades posting for the semester in which they are making their appeal. The letter should include what circumstances prevented you from withdrawing from your courses prior to The College’s withdrawal deadline. All withdrawal deadlines can be found on The College’s academic calendar, which may be viewed here: https://tcnj.pages.tcnj.edu/academics/academic-calendars/.
  2. A Chronological Timeline – students submitting a Retroactive Withdrawal Appeal must provide a chronological timeline with all relevant dates of circumstances that prevented the student from withdrawing from courses prior to the deadline. Many students will provide these dates in “bullet-point format.” This document must be submitted separately from the letter.
  3. Corresponding Documentation – students submitting a Retroactive Withdrawal Appeal must provide corresponding documentation to verify circumstances listed in their letter and on their timeline that prevented the student from withdrawing from courses prior to the deadline. This documentation can include treatment verification, appointment dates, discharge documentation, obituaries, letters of support from on-campus offices such as Disability Support Services or CAPS, and other documentation that seems to fit.

BIT meets on a monthly basis to review all Retroactive Withdrawal Appeals. Depending on the volume of appeals and when your appeal is submitted, it may take anywhere from 1-2 months to receive the outcome for your appeal. The decision is final, and the Retroactive Withdrawal Appeal process, is not designed to take place of other appeal processes at The College (i.e. academic dismissal appeal). Once a decision has been made, a letter will be sent to your TCNJ email account with the outcome of your appeal request.

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